Travel expenses in temporary work: rights, reimbursements, and calculations to know
10 October 2024 · 3 min reading time
Join Staffmatch
See job offersWhat are Travel Expenses in Temporary Work?
Travel expenses in temporary work (intérim) represent the costs incurred by temporary employees to travel to their workplace. These expenses can include costs related to public transport, personal vehicle journeys, or other modes of transport. Covering these expenses is essential to ensure financial support for temporary workers.
Who Can Benefit from Travel Expense Reimbursement?
All temporary employees who travel as part of their assignment can benefit from travel expense reimbursement. Eligibility conditions may vary depending on the specific agreements of each temporary employment agency. It is important to inquire about the rules applied by the agency to know if you are eligible for this reimbursement.
Here is a non-exhaustive list of eligibility conditions:
- The employee must be on assignment with a temporary employment agency.
- The travel expenses must be incurred as part of this assignment.
- The travel must take place between the employee's usual residence and their workplace.
- The expenses incurred must be justified by documents such as transport tickets or invoices.
- Some agencies may impose limits on the maximum reimbursable amount per type of transport.
- The expenses must be reasonable and in accordance with the scales established by the agency.
- The employee must submit their reimbursement request within a specified period, usually defined by the agency.
How are Travel Expenses Calculated in Temporary Work?
Travel expenses in temporary work are calculated based on the actual costs incurred by the employee to travel to their workplace. This includes amounts spent on transport tickets (train, bus tickets, etc.) and mileage allowances for the use of a personal vehicle. For example, the mileage allowance for a car is often set at around €0.574 per kilometer, while for a motorcycle, it is around €0.314 per kilometer. Reimbursement scales may vary depending on the agency's policies and the type of transport used. In general, expenses are calculated based on the supporting documents provided by the employee, respecting the ceilings and reimbursement procedures defined by the temporary employment agency.
What Types of Travel Expenses are Reimbursable?
Reimbursable expense types include costs incurred for transport tickets, such as train or bus tickets, as well as annual, monthly, or weekly passes for public transport. Costs associated with the use of a personal vehicle, such as fuel and tolls, may also be reimbursed, subject to presenting adequate supporting documents.
How to Request Travel Expense Reimbursement?
To request travel expense reimbursement, temporary workers must submit a request to their temporary employment agency. This usually includes providing supporting documents such as transport tickets, invoices, or any other document proving the expenses incurred. It is advisable to carefully check the agency's specific conditions regarding the reimbursement process.
What are the Rights of Temporary Workers Regarding Travel Expenses?
Temporary employees have the right to be reimbursed for their travel expenses in accordance with the provisions of the French Labour Code. This means that they can request coverage of the expenses incurred to travel to their workplace. Temporary employment agencies are required to respect these rights and to provide clear information on the reimbursement procedures.
How to Avoid Errors When Requesting Reimbursement?
To avoid errors when requesting travel expense reimbursement, it is essential to ensure that all necessary documents are provided and that the supporting documents for the expenses incurred are complete and clear. Always verify that you have followed the procedures indicated by your temporary employment agency and keep a copy of all submitted documents. This will facilitate the processing of your request and avoid delays.
How is Travel Expense Reimbursement Made?
Reimbursement is usually made by bank transfer after the approval of the documents provided. Temporary employees must ensure that they respect the deadlines indicated by their temporary employment agency.
What Supporting Documents are Necessary?
Workers must provide supporting documents such as transport tickets, invoices, and any other document proving the expenses incurred.
Is There a Deadline to Receive Reimbursement?
The timeframe may vary depending on the agency, but it is recommended to inquire with the human resources department to know the specific deadlines.
Similar articles
Actualités
Tout savoir sur l’indemnité inflation en intérim
03 December 2021 · 2 min reading time
Vous êtes intérimaire et avez travaillé en octobre 2021 ? Vous êtes sûrement éligible au versement de l’indemnité inflation ! Découvrez tous les détails dans cet article.
Droit du Travail
Paternity leave, adoption leave: what's new?
23 July 2021 · 3 min reading time
The right to paternity leave applies to the child's father if he is an employee, as well as the partner of the child's mother if they are also an employee.
Become a temp worker with Staffmatch!
OUR MOBILE APPS
Download the temp worker app
Download the business appDownload our temp worker appDownload our business app
Download the temp worker appDownload the business appDownload our temp worker appDownload our business app