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Administrative assistant
The administrative assistant is the cornerstone ensuring the smooth operation of a company's daily activities through effective management of administrative tasks. This role requires organization, versatility, and communication skills.
Missions: Administrative assistant
In temporary positions, the administrative assistant is crucial for providing immediate support during peaks in activity, staff absences, or transition periods, thus contributing to the continuity and efficiency of administrative services.
The duties of an administrative assistant include managing incoming and outgoing mail, organizing meetings, updating databases, processing invoices and orders, and assisting in the preparation of reports. They also handle telephone reception, schedule appointments, and may perform specific tasks related to the company's activity, such as customer follow-up or managing particular files. The ability to juggle various tasks and prioritize emergencies is essential for this position.
Researched profile
- Excellent organizational skills and attention to detail.
- Written and oral communication skills.
- A sense of service and the ability to work as part of a team.
- Adaptability and responsiveness to varied requests.
Skills and training
A diploma from high school to two years of higher education in the field of assistantship, such as a BTS in Managerial Assistance or a DUT in Business and Administration Management, is often required. Proficiency in administrative management software and basic accounting skills can be a plus. Continuous training in specific areas can enrich the profile.
With experience, an administrative assistant can progress to higher responsibility positions such as administrative manager, executive assistant, or specialize in fields such as human resources, accounting, or project management. Pursuing specialized training and acquiring additional skills are crucial for this progression.
Temporary work allows administrative assistants to gain varied experience by working in different sectors and types of companies, enriching their resumes and expanding their skills. This diversity of experiences strengthens their adaptability and readiness for a multitude of administrative challenges. For companies, employing temporary administrative assistants offers a flexible solution to manage activity fluctuations and maintain operational efficiency without increasing fixed costs.
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